Hong Kong Companies Registry and IRD Form Finder Tool

Hong Kong Companies Registry and IRD Form Finder

When you need to file a document for a Hong Kong company, the correct form is not always obvious. Tell us what you need to do, and we tell you which specified form to use. If you are dealing with both the Companies Registry and the Inland Revenue Department, you need a combined approach. The hong kong companies registry and ird form finder links each common task to its official form code.

Hong Kong Statutory Form Finder

The statutory form finder covers two sets of forms: those prescribed under the Companies Ordinance (Cap. 622) and those issued by the Inland Revenue Department under the Inland Revenue Ordinance (Cap. 112). Both agencies maintain separate indexes. The Companies Registry publishes its specified forms at cr.gov.hk/en/forms/specified.htm, and the IRD publishes its forms at ird.gov.hk/eng/paf/bus.htm. Check the official index before filing. Forms are revised.

Companies Registry Form Finder Hong Kong

The companies registry form finder hong kong organises forms by transaction type. Below is the core set for a local company limited by shares.

Incorporation

• NNC1 (with IRBR1) - Incorporation Form, Company Limited by Shares. Filed with the Companies Registry; the accompanying IRBR1 is a notice to the .
• NNC1G (with IRBR1) - Incorporation Form, Company Not Limited by Shares. Used for guarantee companies.
• NNC3 - Consent to Act as First Director. Each first director signs this.

The difference between NNC1 and NNC1G is the company type. Both require IRBR1, which registers the company with the Inland Revenue Department for business registration. The IRBR1 is not a standalone form. It must be filed together with the incorporation form.

Annual Filings

• NAR1 - Annual Return. Due within 42 days after the anniversary of the date of incorporation or re-domiciliation. The on-time registration fee for a private company is HK$105. Late delivery costs more: HK$870 (more than 42 days but within 3 months), HK$1,740 (3 to 6 months), HK$2,610 (6 to 9 months), HK$3,480 (more than 9 months). A private company that has declared itself dormant is exempt from filing the annual return.
• NAC3 - Statement of Revision of Financial Statements. Filed when financial statements are revised after filing.
• NAC4 - Notice of Alteration of Accounting Reference Date. Filed to change the company's accounting reference date.

Directors and Company Secretary

• ND2A - Notice of Change of Company Secretary and Director (Appointment or Cessation). Use this when one person is both appointed and ceases.
• ND2B - Notice of Change in Particulars of Company Secretary and Director. Use for a change of name, address, or other particulars of a sitting director or company secretary.
• ND4 - Notice of Resignation of Company Secretary and Director. Filed when the director or secretary resigns but is not replaced by the same form.
• ND5 - Notice of Change of Reserve Director (Nomination or Cessation).
• ND7 - Notice of Change in Particulars of Reserve Director.
• ND8 - Notice of Resignation of Reserve Director.

Registered Office and Records

• NR1 - Notice of Change of Address of Registered Office. Notify every change of registered office address within 15 days.
• NR2 - Notice of Location of Registers and Company Records. Filed if the registers are kept somewhere other than the registered office.
• NR3 - Notice Relating to Branch Register of Debenture Holders.
• NR4 - Notice Relating to Branch Register of Members.

Share Capital

• NSC1 - Return of Allotment. Filed within 1 month of allotting shares.
• NSC2 - Return of Share Redemption or Buy-back. Filed when the company buys back its own shares.
• NSC11 - Notice of Alteration of Share Capital. Filed when the authorised share capital is changed, or shares are consolidated, subdivided, or converted.

Name, Charges and Deregistration

• NNC2 - Notice of Change of Company Name. The new name is reserved first via NNC2.
• NM1 - Statement of Particulars of Charge. Filed to register a charge (e.g., a mortgage or debenture) over company property.
• NM2 - Notification of Payment, Satisfaction of Debt or Release from Charge. Filed when a registered charge is satisfied or released.
• NDR1 - Application for Deregistration of a Private Company or a Company Limited by Guarantee. The company must be dormant, solvent, and have no outstanding liabilities. Striking off by the Registrar is a separate process.

Registered Non-Hong Kong Companies (Part 16)

• NN1 (with IRBR2) - Application for Registration as a Registered Non-Hong Kong Company.
• NN3 - Annual Return of a Registered Non-Hong Kong Company.
• NN6 - Return of Change of Company Secretary and Director.
• NN9 - Return of Change of Address of a Registered Non-Hong Kong Company.

IRD Form Finder Hong Kong

The ird form finder hong kong covers tax returns and employer filings. These are separate from Companies Registry forms and are filed through the Business Tax Portal or by paper.

Profits Tax

• BIR51 - Profits Tax Return, Corporations. Issued to companies that are assessed for profits tax.
• BIR52 - Profits Tax Return, Persons Other Than Corporations. For sole proprietors and partnerships.
• BIR54 - Profits Tax Return, Non-Resident Persons. For non-resident businesses.
• Supplementary forms S1 to S18 accompany the profits tax return and cover specific items such as interest income, royalty income, and foreign tax credits.

The distinction between BIR51 and BIR52 is the entity type. A company uses BIR51; an unincorporated business uses BIR52. Both are issued by the Inland Revenue Department and must be filed within the period stated on the return.

Employer and Individual

• BIR56A - Employer's Return of Remuneration and Pensions. Filed annually by every employer.
• IR56B - Annual Return of an Employee's Remuneration. Completed for each employee and submitted with BIR56A.
• IR56E - Notification of a New Employee. Filed within 3 months of hiring.
• IR56F - Notification of an Employee About to Cease Employment. Filed at least 1 month before cessation.
• IR56G - Notification of an Employee About to Depart Hong Kong. Filed when the employee is leaving Hong Kong permanently or for an extended period.
• IR56M - Return of Payments to Persons Other Than Employees. For payments to contractors, agents, or consultants.
• BIR60 - Individual Tax Return. Covers salaries tax and is issued to individuals.
• BIR57 - Property Tax Return. For owners of property in Hong Kong.
• BIR58 - Property Tax Return for corporate owners.

What Form Do I Need Hong Kong Company?

If you are asking "what form do i need hong kong company," the answer depends on the task. Use the table below. The columns are: your filing scenario, the Companies Registry form (if any), and the IRD form (if any).

If the scenario is not listed, visit the Companies Registry specified forms index or the IRD forms index. Both indexes allow searching by form code or by transaction type.

Filing Channels

The Companies Registry accepts electronic filing through its e-Services portal at eregistry.gov.hk, and paper filing by post or in person. The Inland Revenue Department accepts profits tax returns through the Business Tax Portal and the Tax Representative Portal. Mandatory electronic filing of profits tax returns began on 1 April 2026 for relevant entities of in-scope multinational enterprise groups, from the year of assessment 2025-26. Electronic filers tag financial statements and tax computations in iXBRL. The department has stated an intention to reach full electronic filing by 2030.

For most routine filings, the e-Services portal is faster. Paper filing is still accepted but may take longer to process. Check the official website for the latest filing method for each form.