Completing SIS-3 supplementary information for a company licence renewal

Purpose of SIS-3 Supplementary Information for a Company Licence Renewal

Renewing a company money lenders licence under the Money Lenders Ordinance (Cap. 163) requires more than Form 7. The sis-3 supplementary information for a company licence renewal provides the additional details Form 7 does not. The Licensing Authority, the Commissioner for Police, uses SIS-3 to confirm the company and its key individuals remain fit and proper for the money lenders regime. An incomplete SIS-3 means an incomplete renewal application, which the Licensing Authority will not process.

SIS-3 Form Money Lenders Licence: What It Covers

The sis-3 form money lenders licence is a schedule that accompanies Form 7, the main company renewal application. Form 7 captures basic company and licence details. SIS-3 drills into the ownership structure, directors, shareholders and any changes since the last licence. It requires the full name, Hong Kong identity card number or passport number, and residential address for every director and every shareholder holding 10% or more of issued shares. A declaration of any criminal convictions, bankruptcy proceedings or regulatory actions against those individuals is also mandatory. The Licensing Authority cross-references this information against police records and other government databases.

Company Licence Renewal Supplementary Information: When It Is Needed

The company licence renewal supplementary information is required for every company money lenders licence renewal. The renewal cycle is 12 months, and the application must be lodged before the existing licence expires. This is not a one-off document; it must be updated and resubmitted with each renewal. If the company changed directors, added new substantial shareholders or altered its business structure during the licence period, the SIS-3 must reflect those changes. The Licensing Authority compares the current SIS-3 against the previous one to find discrepancies. Failure to disclose a change can result in renewal refusal or licence revocation.

Money Lenders SIS-3 Hong Kong: Who Must Complete It

Every company holding a money lenders licence must complete the money lenders sis-3 hong kong form to apply for renewal. This applies to single-office companies and those holding multiple branch licences. Each licence renewal requires its own SIS-3, even with an identical company structure across branches. A director or the company secretary must sign the form, confirming the information is true and complete to the best of their knowledge. The Licensing Authority may request supporting documents, such as a certified copy of the register of directors or a share register extract.

Supplementary Information Form SIS-3: Key Fields

The supplementary information form sis-3 contains several sections the corporate applicant must complete. The first section captures the licence number, company name and business registration certificate number. The second section lists every director and every shareholder with a 10% or greater interest. For each individual, the form requires:

• Full name in English and Chinese
• Hong Kong identity card number or passport number
• Residential address
• Occupation
• Date of appointment as director or date of acquisition of shares

The third section asks about any changes to the company's registered office, principal place of business or business name since the last renewal. The fourth section requires a declaration that no director or substantial shareholder has been convicted of an offence involving dishonesty, fraud or money lending without a licence. The fifth section asks whether any director or substantial shareholder is an undischarged bankrupt or has entered into a voluntary arrangement with creditors. A yes answer to any of these questions requires full details on a separate sheet.

Relationship to Other Forms

SIS-3 is one of four supplementary information forms used by the Licensing Authority. Form 6 is for individuals and partnerships applying for a new licence or renewal. Form 7 is the main renewal application for companies. SIS-3 is the supplementary form companies must attach to Form 7. SIS-4 is the equivalent supplementary form for individuals and partnerships. The Licensing Authority will not accept a Form 7 without its corresponding SIS-3. The two documents are processed together, and the renewal fee covers both.

Supporting Documents and Verification

The Licensing Authority may require original documents or certified copies with the SIS-3 submission. These can include the business registration certificate, certificate of incorporation, the company's annual return filed with the Companies Registry, and the register of directors and shareholders. The authority may also request the company's most recent audited or management accounts. This verifies the company is still trading and the individuals named in SIS-3 match those in the company's statutory registers. Any discrepancy between the SIS-3 and Companies Registry records will delay the renewal.

Consequences of Incomplete or Incorrect SIS-3

An incomplete, incorrect or incomplete SIS-3 will be returned by the Licensing Authority for correction. The renewal will not be processed until the correct information is provided. If the licence expires during this correction period, the company must stop lending until the new licence is granted. Operating without a valid money lenders licence is an offence under the Money Lenders Ordinance and can result in a fine and imprisonment. The Licensing Authority can also refuse a renewal if it considers the company or any key individual is no longer fit and proper. A refusal to renew must be communicated in writing, and the applicant has a right of appeal to the Administrative Appeals Board.