How do I change my company's registered office in Hong Kong

How to Change Your Company's Registered Office in Hong Kong

To change your company's registered office in Hong Kong, you must file Form NR1 (Notice of Change of Address of Registered Office) with the Companies Registry. The change takes effect when the Registrar registers the notice.

How Do I Change My Company's Registered Office

The process for changing a Hong Kong company's registered office address is straightforward. You complete and deliver Form NR1 to the Companies Registry, either through the e-Services portal or by paper filing. The form requires the company number, the old address, and the new address. No supporting documents are needed. The Registrar updates the public record once the form is accepted.

Change Registered Office Hong Kong Company

A Hong Kong company may change its registered office at any time by resolution of the directors, unless the articles of association require a member resolution. The registered office must remain a physical address in Hong Kong. A post office box is not acceptable as a registered office address under the Companies Ordinance (Cap. 622).

Form NR1 Hong Kong

Form NR1 is the specified form for notifying the Registrar of a change of registered office address. The form is available for download from the Companies Registry's specified forms index. You may file it electronically through the Companies Registry e-Services portal or submit a paper copy by post or in person. The registration fee for Form NR1 is included in the filing; no separate fee is charged.

Update Company Registered Address Hong Kong

Once the Companies Registry processes Form NR1, you must update the company's other records. The company secretary should amend the register of members and the Significant Controllers Register if those records are kept at the old address. If the registers are kept at a different location from the registered office, you may need to file Form NR2 to notify the Registrar of the new location.

Companies Registry Change of Address

The Companies Registry processes Form NR1 within a few working days for electronic filings and longer for paper filings. After registration, the new address appears on the public register. The Registrar does not issue a confirmation notice; you may check the online company search to verify the update.

Practical Steps After Filing

After filing Form NR1, take these additional steps:

• Notify the Inland Revenue Department of the new address, particularly if you receive profits tax returns (Form BIR51) or employer's returns (Form BIR56A) at the old address.
• Update the Business Registration Certificate if the address shown on it has changed. The IRD may issue an updated certificate.
• Inform your bank, auditor, and any other service providers who hold the old address.
• Update your company's letterhead, invoices, and website if they display the registered office address.

Consequences of Not Filing

Failure to notify the Registrar of a change of registered office is an offence under the Companies Ordinance. The company and every responsible officer may be prosecuted. The Registrar may also take the view that the company is not maintaining a proper registered office, which can lead to the company being struck off the register.