How to File Form ND2A for a Change of Company Secretary or Director in Hong Kong
File Form ND2A with the Hong Kong Companies Registry to report the appointment or cessation of a company secretary or director.
ND2A at a glance
- Official title
- Notice of Change of Company Secretary and Director (Appointment/Cessation)
- Issued by
- Companies Registry
- Deadline
- Within 15 days of the change
- e-Filing
- Available
We link the issuing authority's own index rather than hosting a copy, because the form is revised there and an out-of-date copy is worse than none.
Form ND2A Hong Kong: Change of Company Secretary or Director
Form ND2A is the specified form under the Companies Ordinance (Cap. 622) for notifying the Companies Registry of a director or company secretary’s appointment or cessation. Every Hong Kong company must file it when an individual takes up or leaves either role. The form reports both events on a single document.
The filing deadline is 15 days. Deliver Form ND2A to the Companies Registry within 15 days after the change takes effect. Late filing attracts a penalty. The company and every responsible officer may be liable for a fine.
What Information Must Be Reported on Form ND2A
For an appointment, provide the full name (including any alias or former name), residential address, and identification details of the new director or company secretary. Acceptable identification is a Hong Kong identity card number or a passport number with the issuing country. State the date of appointment and the capacity in which the person serves.
For a cessation, state the full name of the person ceasing to hold office and the date of cessation. No reason for the departure is required. File the form within the 15-day window regardless.
The company must also confirm that the person appointed has consented to act. Keep this consent at the company’s registered office; it is not filed with the Registry.
Hong Kong Company Secretary Change Form
When a company secretary leaves or a new one is appointed, the required form is ND2A. The secretary must be an individual ordinarily resident in Hong Kong, or a body corporate with a registered office or place of business in Hong Kong. If the secretary is a body corporate, the form requires the body corporate’s name and its Hong Kong registered address.
A company may have a sole director who also serves as the company secretary, but only if the company has more than one director. A private company with a single director cannot appoint that same person as secretary.
Appoint Director Hong Kong Form ND2A
To appoint a director, use Form ND2A. The form captures the director’s particulars exactly as they appear on the person’s identity document. If the director is a body corporate, provide the corporate name and its registered office address.
The Companies Registry will reject the form if particulars are incomplete or inconsistent with the company’s existing records. Common errors include a missing residential address or an incorrect identity document number.
ND2A Filing Deadline Hong Kong
The ND2A filing deadline in Hong Kong is 15 days from the date of the event. The event date is the date the appointment or cessation takes effect, not the date the company decides to make the change. Miss the deadline and the Registry may impose a late filing fee. File anyway.
The 15-day period runs from the date stated on the form as the effective date. If that date falls on a Saturday, Sunday or public holiday, the deadline moves to the next working day.
Filing Channels and Registration Fee
The Companies Registry accepts Form ND2A through two channels.
Electronic filing via the e-Services portal at www.eregistry.gov.hk costs HK$15. Paper filing, delivered to the Companies Registry’s counter or by post, costs HK$30.
The form must be signed by a director, the company secretary, or an authorised representative. For electronic filing, the signatory must hold a valid digital certificate recognised by the Registry.
Supporting Documents
No supporting documents are required for a standard appointment or cessation. One exception: if the company appoints a director that is not a natural person (a body corporate), the Registry may request a certified true copy of the board resolution authorising the appointment.
Keep the consent to act at the company’s registered office. The Registry may ask to inspect it during a compliance check.
Relationship to Other Forms
Form ND2A covers appointment and cessation only. If the particulars of an existing director or company secretary change , a new residential address or a name change , file Form ND2B. If a director or company secretary resigns, file Form ND4. ND4 is used solely for resignation. ND2A handles both appointment and cessation in a single submission.
Practical Tips for Filing
Check the company’s existing records at the Companies Registry before filing. The Registry compares the new particulars against the current register.
Use the exact name and identification number as shown on the person’s identity document. No abbreviations. No nicknames.
File as soon as the change is effective. The 15-day window is short, and the Registry counts calendar days, not business days.
Keep a copy of the filed form and the Registry’s acknowledgement for the company’s records.
For the latest version of Form ND2A and the current fee schedule, refer to the Companies Registry specified forms index at www.cr.gov.hk/en/forms/specified.htm. The Registry revises forms periodically. Using an outdated version may cause rejection.
How to fill out Form ND2A
Page one of the official form. Every field named below appears on it in the same order.
Business Registration Number
Enter the company’s Business Registration number exactly as it appears on the Business Registration certificate. This is the number you are filing for.
1 Company Name
Enter the full company name as shown on the Certificate of Incorporation.
2 Cessation to Act as Company Secretary/Director
Use this section for each person or body corporate that is ceasing.
A. Particulars Currently Registered with the Companies Registry - 8 Capacity: Tick the box(es) that match the role being ceased: Company Secretary, Director, or Alternate Director. If “Alternate Director,” also tick “Alternate to” and write the name of the director they act for. - 9 Natural Person: Enter the Chinese name (if any) and the English surname and other names as they appear on the company’s current registered records. - 10 Identification: For a natural person, tick either “Hong Kong Identity Card” or “Passport” and enter the partial number (e.g., A123456(3) for HKID, or the passport partial number). Do not enter the full number here. - 11 Body Corporate: If the ceasing entity is a company, enter its full Chinese and English names.
B. Details of Cessation - Reason for Cessation: Tick “Resignation/Others” or “Deceased”. - 12 Date of Cessation: Enter the exact date the cessation takes effect (DD/MM/YYYY). - 13 Continuing Office: If this person is a director or alternate director ceasing only one role, tick “Yes” if they remain in another director/alternate director role in this company. Otherwise tick “No”.
If more than one person/body is ceasing, use Continuation Sheet A for the additional entries.
3 Appointment of Company Secretary/Director (Natural Person)
Use this section for each natural person being appointed. If appointing more than one natural person, use Continuation Sheet B.
- 14 Capacity: Tick the role being appointed: Company Secretary, Director, or Alternate Director. If “Alternate Director,” tick “Alternate to” and state the director’s name.
- 15 Name: Enter Chinese name (if any), English surname, other names, plus any previous names and aliases.
- 16 Correspondence Address: Enter the full correspondence address. Do not put the director’s usual residential address here - that goes on the separate PI-ND2A sheet (not for public inspection).
- 17 Email Address: Provide the email address for this appointee.
- 18 Identification: Tick HKID or Passport, enter partial number as shown. Do not put the full identification number here - that goes on the PI-ND2A sheet.
- 19 Trust or Company Service Provider Licence: Only complete if this person is being appointed as Company Secretary. Either enter the licence number or tick “Not required to obtain a licence” and state the reason.
- 20 Date of Appointment: Enter the appointment effective date.
- 21 Existing Officer: Tick “Yes” if this person is already a director or alternate director in this company at the time of this appointment. Otherwise tick “No”.
- 21 Consent to Act: The appointee must sign the consent statement. Delete “director” or “alternate director” as appropriate. The person must be aged 18 or over.
4 Appointment of Company Secretary/Director (Body Corporate)
Use for each body corporate being appointed. If appointing more than one, use Continuation Sheet C.
- 22 Capacity: Tick the role being appointed. For “Alternate Director,” tick “Alternate to” and state the director.
- 23 Name: Enter full Chinese and English names of the body corporate.
- 24 Address: Enter the registered or principal address of the body corporate.
- 25 Email Address: Provide the email address.
- 26 Business Registration Number: Only for bodies corporate registered in Hong Kong. Enter the BR number.
- 27 Licence: Only for a body corporate appointed as Company Secretary. Either enter the TCSP licence number or tick “Not required” and give the reason.
- 28 Date of Appointment: Enter the effective date.
- 29 Existing Officer: Tick “Yes” if this body is already a director/alternate director in this company.
- 29 Consent to Act: A director, company secretary, or authorised person of the appointing body corporate must sign and print their name, indicating their capacity.
5 Confirmation (If applicable)
Tick this box only if every natural person appointed as company secretary in this notice ordinarily resides in Hong Kong.
6 Signature
The form must be signed by a director or the company secretary of the company. Delete the inapplicable title. Enter the signatory’s name and the date of signing.
Download the current form — always file the version on the issuing authority's site, not a copy.
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