Form NN7 Change of Company Secretary Director Hong Kong

Form NN7 Change of Company Secretary Director Hong Kong: Overview

The Form NN7 change of company secretary director Hong Kong process applies specifically to registered non-Hong Kong companies under Part 16 of the Companies Ordinance (Cap. 622). When a company incorporated outside Hong Kong maintains a registered place of business in Hong Kong, it must notify the Companies Registry of any change in its company secretary or director using Form NN7. This form captures both appointments and cessations of officers, and the filing obligation arises whenever the particulars of these officers change.

Form NN7 is distinct from the forms used by local Hong Kong companies. For a Hong Kong-incorporated company, changes to company secretary and director are reported using Form ND2A (appointment or cessation) or Form ND2B (change in particulars). For a registered non-Hong Kong company, Form NN7 serves the equivalent function. The form must be delivered to the Companies Registry within one month of the change occurring.

Non-Hong Kong Company Officer Change Form NN7: Who Must File

A non-Hong Kong company officer change Form NN7 must be filed by any company registered under Part 16 of Cap. 622 that has experienced a change in its company secretary or director. This includes:

• Appointment of a new company secretary or director
• Cessation of an existing company secretary or director
• Change in the particulars of an existing officer (such as name, address, or identification details)

The obligation applies regardless of whether the officer is an individual or a body corporate. If the company secretary or director is a corporation, the form must include the particulars of that corporate officer, including its registered or principal office address.

Companies Registry Return of Change NN7: Required Particulars

The Companies Registry return of change NN7 requires the following information for each officer being appointed or whose particulars are changing:

For an individual officer: - Full name (including any former name or alias) - Residential address (or correspondence address if different) - Nationality - Hong Kong identity card number or passport number and issuing country - Occupation - Date of appointment or cessation

For a corporate officer: - Corporate name - Registered or principal office address - Company registration number (if registered in Hong Kong) - Date of appointment or cessation

The form also requires the registered non-Hong Kong company's name, its company registration number in Hong Kong, and the address of its registered place of business in Hong Kong. A certified true copy of the board resolution or other authorising document must accompany the form.

Update Company Secretary Director Hong Kong: Filing Procedure

To update company secretary director Hong Kong records using Form NN7, follow these steps:

1. Complete Form NN7 with the required particulars. The form is available from the Companies Registry specified forms index at cr.gov.hk/en/forms/specified.htm.

2. Attach supporting documents. Include a certified true copy of the board resolution or other document evidencing the change. If the officer is a body corporate, include a certified true copy of its certificate of incorporation or equivalent.

3. File the form. You may submit Form NN7 through the Companies Registry e-Services portal at eregistry.gov.hk, or by paper filing at the Companies Registry's office. Electronic filing is generally faster and allows for immediate confirmation of receipt.

4. Pay the filing fee. The current registration fee for Form NN7 is HK$295. Late delivery may incur a higher registration fee.

5. Keep a copy. Maintain a copy of the filed form and the Companies Registry's acknowledgement for your company records.

Registered Non-Hong Kong Company Officers: Ongoing Compliance

Maintaining accurate registered non-Hong Kong company officers records is an ongoing compliance obligation. The Companies Registry relies on Form NN7 filings to keep its public register current. Failure to file within the one-month deadline is an offence under Cap. 622 and may result in a fine.

In addition to Form NN7, registered non-Hong Kong companies must also file: - Form NN3 (Annual Return) each year, which confirms the current officers - Form NN6 (Return of Change of Company Secretary and Director) - note that Form NN7 and Form NN6 serve different purposes; Form NN7 is for changes to particulars, while Form NN6 is for changes to the company secretary and director themselves - Form NN9 (Return of Change of Address of a Registered Non-Hong Kong Company)

The Companies Registry maintains a searchable public register where anyone can verify the current officers of a registered non-Hong Kong company. Keeping this information up to date protects the company's standing and avoids potential legal complications.

Practical Considerations for Filing Form NN7

When preparing Form NN7, pay attention to the following:

• Certified true copies. The supporting documents must be certified as true copies by a person authorised to do so, such as a director, company secretary, or solicitor. The certification must state the certifier's name, capacity, and the date of certification.

• Language. The form and supporting documents must be in English or Chinese. If the original documents are in another language, provide a certified translation.

• Multiple changes. If you are reporting changes for more than one officer, you may file a single Form NN7 covering all changes, provided you complete the relevant sections for each officer.

• Resignation vs cessation. If an officer resigns, you must file Form NN7 to record the cessation. The resignation itself does not take effect until the company receives the resignation notice, and the filing must be made within one month of the cessation date.

• Authorised representative. Remember that a registered non-Hong Kong company must also maintain an authorised representative in Hong Kong. Changes to the authorised representative are reported using Form NN8, not Form NN7.

For the most current version of Form NN7 and any updates to filing requirements, always refer to the Companies Registry's official website. The Registry revises forms periodically, and using an outdated version may result in rejection of the filing.